SUMMARY OF LETTER WRITING PROCEDURES
1 Identify the points you must not leave out when writing your letter, and underline the relative words and phrases starting from the second part of the question.
2 Decide on the appropriate salutation (if it is not already given to you in the question.
3 Decide on the content of the letter in terms of
Self-introduction
Pleasantries
Information
Inquiry
Request
Persuasion
4 After the self-introduction or the pleasantries, if either of them are appropriate, write a paragraph with the background.
5 Follow the background paragraph, proceed with the information, inquiry, request or persuasion that the question requires.
6 Add some standard end-of-letter pleasantries and sign.
Layout of A Letter
PARTS Things to LOOK OUT FOR
Introduction Give the reason for writing the letter.
Main body Offer as much information as you think the reader needs to be able to make a decision.
Conclusion Tell the person what you would like them to do.
Ending Polite close.